More Office 365 tips. This time, how to add a disclaimer to Exchange email messages.We recently had a customer of ours ask us to add this for all their outbound mail, so here goes…
Log into the Office 365 admin portal, with an admin account of course, and open up the Exchange Control Panel. Now, browse to ‘Manage My Organization, Mail Control, Rules’.
Now click ‘New’ and select the following in the New Rule section;
More Options, *If – “The recipient” and “is external/internal”.
In the Select Scope pop-up window choose “Outside the organization” and click OK.
*Do – “Apply a disclaimer to the message” and “Append a disclaimer”.
Then “Enter text” and input your disclaimer message. Click OK and then Save.
That’s the basic way to add a disclaimer. You can also add exceptions to the disclaimer so it isn’t applied to all messages or mails with specific subjects. You’ll also notice there’s a fallback option if the disclaimer cannot be applied for whatever reason. In my case I just set the fallback to ‘Ignore’. This means that the message will be sent anyway, without the disclaimer, instead of bouncing with a NDR.
