Another meeting. Another morning out of the office. Travel time, traffic jams, delayed trains. Now it’s another afternoon out of the office as well. The day’s gone. You’re behind on your workload. What now? Working through the evening? Annoying isn’t it. Sometimes it’s unavoidable, but other times it can be unnecessary because let’s be honest, not all meetings need to be face-to-face do they? Especially with the technology on offer these days. Take a look at Office 365. It’s cloud computing from Microsoft and it offers one very useful feature when it comes to meeting mayhem, and that’s Lync Online. You might have heard of it, but did you know just how useful it can be at cutting down the time you spend in meetings? Time is money, so any saving is a good one right? Let’s take a look…
Lync offers a number of features but the ones I’m particularly interested in right now are the live web conferencing, video calling and online meetings because these features give you the ability to make meetings more efficient. The meetings are multi-party so you can include up to 250 participants from inside and outside your business. The video is HD, so we’re talking top quality, and you can join meetings through your computer, tablet or smartphone – so total flexibility.
Once in the meeting, you can share your screen with fellow participants, share a file, give a PowerPoint presentation, view contact card information about other participants, conduct a poll or open a whiteboard to make notes and drawings that everyone in the meeting can use and edit together. It really is pretty slick.
Here’s Microsoft’s promotional take on Lync, and coming up in next week’s blog we’ll give you a step by step guide on how to set up a web conference. Have a look and see whether you think it could work for you. Of course you’ll still want to run some meetings face to face, but if you can cut down on just some of that meeting mayhem you’ll benefit from increased productivity and reduced costs.
And when the bad weather hits, you just might be glad of it – business as usual as the roads grind to a freezing halt.